Subdivisions
Subdivisions are only enabled for dedicated organisations and allow the grouping of users (submitters and moderators) within the organisation, for example according to their department, institute or faculty. This makes it possible to manage rights more finely in the repository and decide who must receive notifications.
Create a subdivision
- Open the administration interface
- Open Administration > Subdivisions
- Add one and save
Associate a user to a subdivision
- Edit the user
- Add the field Subdivision if it is not present
- Type the name of the corresponding subdivision
Permissions within a subdivision
A submitter in a subdivision
- can only submit deposits in their subdivision
A moderator in a subdivision
- can see, edit and delete deposits in their own subdivision, but not of others
- can see and edit all documents, even if they are not in their subdivision
An administrator in a subdivision
- can see, edit and delete all deposits/documents of their organisation, even if they are not of their subdivision
Notifications for deposits
The notifications are sent:
- for deposits in a subdivision:
- to all moderators of the same subdivision
- to all administrators
- for deposits not in a subdivision:
- to all moderators without subdivision
- to all administrators
If it exists in the deposit, the subdivision is indicated in the e-mail object.
Delete a subdivision
- Open the administration interface
- Open Administration > Subdivisions
- Select one and delete it
It is impossible to delete a subdivision already assigned to a user or a document.