Subdivisions
A subdivision enables to group users (submitters and moderators) within the organisation, for example according to their department, institute or faculty. This makes it possible to manage rights more finely in the repository.
Create a subdivision
- Open the administration interface
- Open "Administration > Subdivisions"
- Add one and save
Associate a user to a subdivision
- Edit the user
- Add the field "Subdivision" if it is not present
- Type the name of the corresponding subdivision
Permissions within a subdivision
A submitter of a subdivision
- can only submit deposit in his/her subdivision
A moderator of a subdivision
- can see, edit and delete deposits of his/her own subdivision, but not of others
- can see and edit all documents, even if they are not of his/her subdivision
An administrator of a subdivision
- can see, edit and delete all deposits/documents of his/her organisation, even if they are not of his/her subdivision
Notifications for new deposits
The notifications are sent
- in case of a subdivision in the deposit:
- to all moderators of the same subdivision
- to all administrators
- in case of no subdivision in the deposit
- to all moderators without subdivision
- to all administrators
If it exists in the deposit, the subdivision is indicated in the e-mail object.
Delete a subdivision
- Open the administration interface
- Open "Administration > Subdivisions"
- Select one and delete it
It is impossible to delete a subdivision already assigned to a user or a document.